Rent receipt format

Confirm the rent you received in a minute. Name the tenant, the property and the month it covers, then download, print or send it on WhatsApp.

Open this in the builder

Free, no signup. Nothing you type leaves your browser.

What it looks like

A filled example. Your own figures replace these.

Download as Word or Excel

A filled sample you can edit in Word, Excel, Google Docs or Sheets. The Excel file recalculates when you change a quantity or a rate.

Download WordDownload Excel

Rent receipt format: what a landlord should write

A rent receipt is a short document with a long memory. The landlord signs it to confirm that the tenant paid the rent for a particular month, and years later it is still the cleanest answer to the question every rental dispute eventually comes down to: was this month paid or not?

It is issued by the landlord, or the agent collecting on the landlord's behalf, and given to the tenant. The tenant keeps the original. The landlord keeps a copy.

What to write on a rent receipt

  • The words Rent Receipt, and a receipt number
  • The date the rent was received
  • The landlord's name, and the agent's name (in the notes) if an agent collected it
  • Received from: the tenant's name, exactly as it appears on the tenancy agreement
  • The address of the rented property, including the portion if only part is let (for example Upper portion or Shop no. 3)
  • The rent period: the month, or the months, the payment covers
  • The amount, in figures and in words
  • Payment method: cash, cheque or bank transfer, with the reference
  • The landlord's signature

The rent period is the line people most often leave out, and it is the one that matters. A receipt that says PKR 85,000 received on 5 November does not tell anyone whether that was October's rent paid late or November's paid on time. Write the period in words: Rent for November 2026.

Monthly rent and advance rent

For ordinary monthly rent, issue one receipt per payment, with one line describing the month. Keep it to one line. A receipt is easiest to read when it says one thing.

When a tenant pays several months in advance, which is common at the start of a tenancy, issue a single receipt but name the full period it covers, such as Rent for November 2026 to January 2027 (3 months). Do not issue three receipts dated in the future: a receipt should be dated the day the money actually arrived.

Keep the security deposit separate. A deposit is not rent: it is held against damage or unpaid bills and is normally returned when the tenant leaves. Give it its own receipt, labelled Security deposit, so that at the end of the tenancy nobody argues about whether a payment was rent or deposit.

Why tenants ask for one

  • Proof that the rent was paid, if the landlord later says otherwise or the property is sold
  • Getting the security deposit back, by showing that every month was paid in full
  • Claiming a rent reimbursement from an employer or sponsor who asks for receipts
  • Their own records, especially when rent is paid in cash and there is no bank trail

A landlord benefits too. A numbered run of receipts is a clear record of rental income, which makes the yearly tax return easier and settles any question about arrears.

Rent and tax in Pakistan

In Pakistan, rent of immovable property falls under section 155 of the Income Tax Ordinance, 2001, which requires certain tenants to deduct tax when they pay rent. For an individual landlord, the FBR's current rate card shows no tax on gross annual rent up to PKR 300,000, with rates rising in slabs above that.

Section 155, rent of immovable property: nil for individuals and AOPs on gross annual rent up to PKR 300,000, with slab rates above that, per Division V of Part III of the First Schedule. FBR, Withholding Income Tax Rate Card, updated to 30 June 2026

Whether your tenant has to deduct tax, and how much, depends on who the tenant is and on your own tax status. If tax is deducted, the receipt should still show the full rent, with a note of the amount withheld. Check the details with your tax adviser. If you are unsure whether your receipt needs a revenue stamp, ask your adviser or your provincial board of revenue rather than relying on a figure you have heard.

A worked example

Rent receipt RR-0011, three months paid in advance
Landlord
Tariq Mehmood
Received from
Sana Iqbal
Property
Upper portion, House 14, Street 7, Block C, Model Town, Lahore
Rent period
November 2026 to January 2027
Monthly rent
85,000.00
Total received (3 months)
PKR 255,000.00
In words
Two hundred fifty-five thousand rupees only
Method
Bank transfer, IBFT ref. 6612094

Date the receipt the day the transfer reached your account. If Sana also paid a security deposit, give her a separate receipt for it.

Making rent receipts quickly

Invoicora's rent receipt names the Landlord and the tenant under Received from, with fields for the property address, the rent period and the payment method, and writes the amount in words in English, Arabic or Indonesian. Next month, duplicate the receipt, change the period and the date, then download it as PDF, Word or Excel or share it on WhatsApp.

Free, no signup and no watermark. Everything stays in your browser and nothing is uploaded.

Sources last checked 2026-10-23

Common questions

What should a rent receipt include?
The landlord's and tenant's names, the property address, the rent period, the amount in figures and words, the date received, the payment method, and the landlord's signature.
Who issues a rent receipt, the landlord or the tenant?
The landlord, or the agent who collected the rent. The tenant keeps the original as proof of payment.
Can I give one receipt for several months of rent?
Yes. Issue one receipt dated the day you received the money and state the full period it covers, for example November 2026 to January 2027.
Should the security deposit be on the rent receipt?
No. Give the deposit its own receipt. Mixing it with rent causes arguments at the end of the tenancy about what was rent and what was deposit.
Is a rent receipt needed if rent is paid by bank transfer?
The bank record shows money moved, but not which month it was for. A receipt that names the period removes any doubt, so it is still worth issuing.
Is tax deducted from rent in Pakistan?
Rent falls under section 155 of the Income Tax Ordinance, which requires certain tenants to deduct tax. Whether it applies to you depends on who the tenant is and on your tax status, so check with your tax adviser.
Does a rent receipt need a revenue stamp in Pakistan?
Requirements and amounts change from time to time, so check the current position with your provincial board of revenue or your tax adviser before you print.
Is there a free rent receipt generator?
Invoicora is free with no signup and no watermark. It runs in your browser, saves your details on your device, and downloads the receipt as PDF, Word or Excel.